Website Privacy & Cookie Notice

Introduction

On behalf of Wolters Kluwer (“we” or “us”) Kluwer Law International B.V. wants to inform you about the ways we process your personal information. In this Privacy & Cookie Notice we explain what personal information we collect, use and disclose. Personal information means any data relating to an individual who can be identified, directly or indirectly, based on that information. This may include information such as names, contact details, (online) identification data, online identifiers, or other characteristics specific to that individual. This Privacy & Cookie Notice applies when you visit our websites, solutions and other services, including events, that refer or display a link to this notice. This Privacy & Cookie Notice may be supplemented or replaced by additional privacy statements or terms provided to you.

Who we are

Wolters Kluwer is a global organization consisting of many companies worldwide. Any personal information provided to or collected by Kluwer Law International B.V. is controlled by Wolters Kluwer N.V., P.O. Box 1030, 2400 BA, Alphen aan den Rijn, The Netherlands or one of its affiliates or subsidiaries. We are committed to safeguarding the personal information of our customers, users, employees and other stakeholders, while helping our customers, employees, investors, and society create a deeper impact and make the right decisions. If you wish to contact us in relation to questions to your personal information we refer you to the ‘HOW YOU CAN CONTACT US’ section below.

What personal information do we collect?

The type of personal information we collect depends on your relationship with us and the Services we deliver to you. To that end, we may collect the following personal information about you: If you are under 16 years of age, please do not use or access the Services. Kluwer Law International B.V. does not knowingly collect or maintain personal information (as defined by the applicable regulation for the protection of children’s personal data) from persons under 16 years of age. If Wolters Kluwer learns that personal information of persons under 16 has been collected on or through the Services, we will take appropriate steps to delete this information.

How we collect personal information

We and our third-party service providers may collect personal information from the following sources:

How we use your personal information

Personal information collected is used for the purposes for which you have provided it and might be further used for statutory or other legitimate purposes only. As an example, if you make use of our service contact form on our website, we will use the information you provided in the first place to respond to your service request. We might further use that information to improve the quality of our customer service process. Lawfulness of the processing is one of the main principles relating to processing of your personal information – we apply the following legal processing grounds: Depending on how you interact with us and the Service, we may use your personal information for the following purposes:

Sharing your personal information

To be able to provide you the best possible Services and further our business operations, we may share certain information internally or with selected third parties. There might also be a certain statutory or legal obligation that we believe in good faith requires us to disclose your personal information externally. Parties we might share data with include: Whenever we share personal information internally or with third parties in other countries, we have appropriate safeguards in place in accordance with applicable data protection laws including as applicable the EU Model clauses. As required under applicable law, third parties are required to use appropriate safeguards to protect personal information and they can only access personal information that is necessary for performing their specific tasks.

For how long we keep your personal information

Your personal information will be processed to the extent necessary for the performance of our obligations, and for the time necessary to achieve the purposes for which the information is collected, in accordance with our data retention policies and applicable data protection laws. When we no longer need your personal information, we will take all reasonable steps to remove it from our systems and records or take steps to properly anonymize it so that you can no longer be identified from it.

How we protect your personal information

We have put in place an internal framework of policies and minimum standards across all our businesses to keep your data safe. In addition, we limit access to personal information by our employees, business partners, service providers and third-party service providers to a ‘need-to-know’ basis. More specifically and in accordance with the law, we take appropriate technical and organizational measures (policies and procedures, IT security, and others) to ensure the confidentiality and integrity of your personal information and the way it is processed.

What are your rights

We will honor your rights under applicable laws.  To the extent provided under your local data protection laws, including European data protection laws, your rights include the following: To exercise your rights and/or for any other questions about the handling of your personal information, we refer you to the ‘HOW YOU CAN CONTACT US section below. If you feel we are unresponsive or disagree with our data privacy practices, you can also file a complaint with your national Data Protection Authority.

The use of cookies

We use cookies to optimize our websites and analyze website traffic. On occasion, if we have obtained your informed consent in advance, we may use third party cookies, notably social media plugins, to enable you to share ideas and information related to us instantly and for own marketing purposes. Cookies or similar techniques (referred to collectively as “Cookies”) are small text files or pixels, which might be stored on your computer or mobile device. Cookies may be necessary to facilitate website browsing and making it more user-friendly. Third party Cookies may collect information to analyze personal browsing behavior. Kluwer Law International B.V. respects your privacy and takes great care of your personal information. This use of cookies applies to any KLI-owned online service, including but not limited to the following: The cookies we use allow us to recognize and count the number of visitors and to see how visitors move around the Service when they are using it. This helps us to improve the way a Service works, for example, by ensuring that users are finding what they are looking for easily. Our cookies also enable us to tailor the content you view according to preferences you set. We use Session Cookies for the following purposes: We use Persistent Cookies for the following purposes: Third parties serve cookies via the Service. These third party cookies are used for the following purposes: By using the Service and accepting the cookie banner, you consent to the processing of your personal data through cookies by KLI in the manner and for the purposes set out above. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether to accept it. You can also set your browser to block the placing of cookies at all, but you should realize that this can limit the use of the Services. You can find more information about cookies at  www.cookiecentral.com/faq. When you subscribe to any or all of the products that can be accessed at our Service, or when you send a form requesting a product trial, you must provide information identifying you as customer. Google Analytics The Services use Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the Service analyze how you use the Service. The information generated by the cookie about your use of the Service (including your IP address) will be transmitted to and stored by Google on servers in the United States. Also, the Service uses Google AdWords for “retargeting” purposes; for more information please read here. Google will use this information for the purpose of evaluating your use of the Service, compiling reports on Service activity for Service operators and providing other services relating to Service activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of the Service. By using the Service and accepting the cookie banner, you consent to the processing of data about you by Google in the manner and for the purposes set out above. Kluwer Law International B.V. is not responsible for cookies placed in your browser by external third parties. You can manage your preferences of the non-mandatory cookie categories within your browser’s settings.

Links to other websites

Our websites may contain links to other Wolters Kluwer or third-party websites, which may have privacy notices that differ from ours. We are not responsible for the collection, processing or disclosure of personal information collected through other websites. We are also not responsible for any information or content contained on such websites. Links to other websites are provided solely for convenience. Your usage and browsing on any such website is subject to that website’s own policies. Please review the privacy notices posted on other websites that you may access through our website. Wolters Kluwer may provide you with additional or different privacy notices in specific instances on how your personal information is collected and used for a specific Service.

Additional information for California residents

Pursuant to California law, we are providing additional information to California residents.  Please read this information together with our Privacy & Cookie Notice. Under California law, certain organizations need to disclose whether the following categories of “personal information” are collected or disclosed for an organization’s “business purpose” as those terms are defined under California law.  Below please find the categories of personal information about California residents that we collect or disclose to third parties or service providers. Note that while a category may be included below that does not necessarily mean that we have or collect information in that category about you. The personal information we collect depends on the nature of our interaction with you and the Services you may use.  For example, while we collect credit card numbers for customers who purchase certain solutions, we do not collect or transfer credit card numbers of individuals that submit questions on our website’s “contact us” page.  We do not sell personal information.
Category of personal information collected Categories of third parties to whom we disclose personal information for a business purpose
Identifiers such as a real name, alias, postal address, unique personal identifier, online identifier, internet protocol address, email address, account name, social security number, driver’s license number, passport number, or other similar identifiers. ·   Our affiliates or subsidiaries ·   Our service providers ·   Product and service fulfillment companies ·   Subscribing, accrediting or professional organizations ·   Government authorities and regulators
Financial information such as credit card number, debit card number or bank account number ·   Our affiliates or subsidiaries ·   Our service providers ·   Payment processors and banks
Commercial information, including records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies. ·   Our affiliates or subsidiaries ·   Our service providers ·   Product and service fulfillment companies ·   Subscribing, accrediting or professional organizations
Internet or other electronic network activity information, including, but not limited to, browsing history, search history, and information regarding a consumer’s interaction with an Internet website, application, or advertisement. ·   Our affiliates or subsidiaries ·   Our service providers ·   Product and service fulfillment companies ·   Subscribing, accrediting or professional organizations
Geolocation data ·   Our affiliates or subsidiaries ·   Our service providers ·   Product and service fulfillment companies
Audio, electronic, visual, thermal, olfactory, or similar information. ·   Our affiliates or subsidiaries ·   Our service providers ·   Product and service fulfillment companies ·   Subscribing, accrediting or professional organizations ·   Government authorities and regulators
Professional or employment-related information ·   Our affiliates or subsidiaries ·   Our service providers ·   Product and service fulfillment companies ·   Subscribing, accrediting or professional organizations
We and our third-party service providers collect personal information from the following sources: Depending on how you interact with us and our Services, we may use and disclose personal information for the following business purposes: In addition to sharing personal information for the business purposes identified within the California Consumer Privacy Act, we also share personal information as needed, or required, with the following additional third parties: Exercising Rights to Request Access and Request Deletion Subject to certain exceptions, California residents have the right to request access, deletion and portability of their personal information as further described in the Privacy & Cookie Notice. If you would like to submit a request or have additional questions about the personal information that we have about you, please contact us at: +31 (0)172 641507 or LRS-DataPrivacy@wolterskluwer.com. When you submit your request, we will take steps to attempt to verify your identity. We will seek to match the information in your request to the personal information we maintain about you. As part of our verification process, we may ask you to submit additional information, use identity verification services to assist us, or if you have set up an account on our website, we may ask you to sign in to your account as part of our identity verification process. Please understand that, depending on the type of request you submit, to protect the privacy and security of your personal information, we will only complete your request when we are satisfied that we have verified your identity to a reasonable degree of certainty. We do not discriminate against individuals who exercise their rights under applicable law.  If we receive a request from an authorized agent, we have the right to verify with the data subject that the data subject indeed wants to take the action requested by the agent and will do so by contacting the data subject directly. Effective January 1, 2020

How you can contact us

If you have any questions about how we process your personal information or if you want to exercise one of your rights, you can contact us LRS-DataPrivacy@wolterskluwer.com. If you feel we are unresponsive or disagree with our data privacy practices, you can also file a complaint with your national Data Protection Authority. In response to a request, we might ask you to verify your identity if needed, and to provide information that helps us to understand your request better. If we do not grant your request, whether in whole or in part, we will explain why.

Updates to this notice

From time to time we may update this Privacy & Cookie Notice or any other specific privacy statement. When making changes to this Privacy & Cookie Notice, we will add a new date to this Privacy Statement. This version is effective per 1 May 2020